Minute Taking for Meetings

Minute Taking for Meetings

R3 000,00

Master the skills to record clear, accurate and professional minutes.

Course Overview

This comprehensive course equips learners with the essential skills to take accurate, concise and legally‑sound minutes for various types of meetings. Participants learn how to prepare before a meeting, understand meeting procedures, listen actively, capture key information, and produce professional minutes in multiple formats (narrative, resolution, action, factual and verbatim).

The course demystifies meeting terminology, roles, voting procedures, agendas, notices of meetings and record‑keeping requirements, enabling learners to confidently support management and contribute to organisational efficiency.

Category:

Description

 

Duration: Delivered over 1 day (or can be expanded to 2 days with extended practical activities).

By the end of the course, learners will be able to:

  1. Understand meeting structures and purpose
  • Identify different types of meetings (formal, informal, board, committee, AGM, ad hoc)
  • Understand the legal requirements of meetings
  • Interpret key meeting terminology and procedures
  1. Prepare effectively before a meeting
  • Create professional agendas in correct sequence and format
  • Prepare notices of meetings and required documentation
  • Ensure correct venue setup, attendance registers and reporting material
  • Clarify responsibilities with the chairperson
  1. Apply correct meeting protocol
  • Understand the roles of the chairperson, secretary and committee members
  • Ensure validity of meetings (notice, quorum, procedures)
  • Navigate motions, amendments, voting, resolutions and procedural matters
  1. Take accurate, concise and objective minutes
  • Capture key decisions, actions, motions and responsibilities
  • Distinguish between discussion points and actionable outcomes
  • Apply the correct style of minutes:
    • Narrative minutes
    • Action minutes
    • Resolution minutes
    • Verbatim minutes
    • Factual minutes
  • Write in past tense using correct reported speech
  • Use clear language, structure, numbering and formatting
  1. Produce and distribute professional minutes
  • Draft minutes promptly and accurately
  • Format minutes with headings, action columns, attendance lists and signature sections
  • Understand minute book requirements and legal implications
  • Follow correct methods for distribution, confidentiality and record keeping

  1. Introduction to Minute Taking & Meeting Objectives
  2. Preparing Agendas and Notices
  3. Meeting Procedures, Protocols and Roles
  4. Understanding Types and Styles of Minutes
  5. Recording, Drafting and Editing Minutes
  6. Minute Books, Filing and Distribution
  7. Practical Exercises: Writing Minutes from Real Discussions

No formal requirements. Basic literacy and English comprehension recommended.

  • Classroom training
  • Virtual or blended
  • Practical role‑play sessions
  • Real‑life meeting simulations
  • Hands‑on minute writing exercises

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